Privacy Policy

RegMed XB consists of a Dutch entity and a Flemish entity: 

  • Stichting REGenerative MEDicine crossing Borders, a foundation established under the laws of The Netherlands, having its office statutory seat and address at Minderbroedersberg 4-6, 6211 LK Maastricht, The Netherlands and registered at the KvK under the number 67539408. 

  • RegMed XB Flanders vzw, a non-profit association established under the laws of Belgium, having its office statutory seat and address at Waaistraat 6, 3000 Leuven, Belgium and registered at the Kruispuntbank van Ondernemingen under the number RPR Leuven 0787.588.431 

Together these entities operate under the name RegMed XB.

RegMed XB respects the privacy of visitors to its website www.regmedxb.com (the “RegMed XB Website”).

All personal data provided by you will be processed in accordance with this Privacy Policy, the EU General Data Protection Regulation (GDPR – Regulation EU 2016/679) and other applicable data protection legislation.

The purpose of this Privacy Policy is to inform you on how RegMed XB uses your personal data and what your rights are in relation to your personal data.  

This Privacy Policy may be changed over time.

Applicability 

This Privacy Policy applies to the processing by RegMed XB of personal data (such as names, email addresses and IP addresses) of:

  • visitors of the RegMed XB Website
  • (potential) collaborators and partners
  • individuals contacting RegMed XB
  • job applicants

This Privacy Policy does not apply to the processing of personal data of employees or individuals with a contractual employment relationship with RegMed XB.

Purpose and principles of personal data processing 

RegMed XB processes personal data for the following purposes:

  • enabling communication with you
  • delivering services requested by you
  • managing and maintaining relationships with collaborators and partners
  • providing information about RegMed XB activities and initiatives
  • improving the functionality and performance of the RegMed XB Website
  • ensuring the security of our systems, offices and website
  • preventing, detecting and investigating fraudulent or criminal activities
  • managing internal business processes and IT infrastructure
  • carrying out recruitment activities and assessing job applications
  • concluding, executing and terminating agreements
  • conducting business development activities
  • establishing, exercising or defending legal rights
  • protecting the rights of third parties
  • complying with applicable laws and regulations or requests from public authorities

Personal data are processed on the basis of one or more of the following legal grounds under the GDPR:

  • your consent
  • the performance of a contract
  • compliance with a legal obligation
  • the legitimate interests of RegMed XB

You may withdraw your consent at any time.

Data retention

RegMed XB will not retain personal data longer than necessary for the purposes for which they were collected.

Typical retention periods include:

  • contact requests: 1 year.
  • job applications: 4 weeks after completion of the recruitment process, unless consent is given for longer storage.
  • collaboration or partnership information: until the partnership ends or earlier on request. 

Disclosure to third parties 

RegMed XB may share personal data with third parties where necessary for:

  • providing services
  • supporting IT infrastructure and website functionality
  • complying with legal obligations

Where third parties process personal data on behalf of RegMed XB, appropriate data processing agreements are concluded to ensure an adequate level of security and confidentiality.

Personal data will not be shared with other parties unless:

  • this is necessary for the purposes described above
  • it is required by law
  • you have provided explicit consent

View, correct of delete data 

You have the right to view, correct or delete your data. Next to that you have the right to revoke any permission you gave for the processing of data, and the right to object to the processing of your personal data. You have the right to data portability if digital personal data are processed by us either with your permission or for the performance of an agreement we have concluded with you. This means that you can submit a request, asking us to send the digital personal data we have stored about you in a readable computer file to you or an organization indicated by you. 

You can send requests to view, correct, delete or transfer your personal data, a revocation of your permission, or an objection to the processing of your personal data to info@regmedxb.com. To ensure that a request to view was filed by you, we ask you to attach a copy of your identity card to your request. Please make your passport photo, MRZ (machine readable zone, the lines with numbers at the bottom of the passport), passport number and citizen service number (Dutch BSN) invisible. We ask you to do this in the context of your privacy. We will respond to requests as quickly as possible and within four weeks at the latest. 

Complaints

If you believe that your personal data are not handled correctly, you have the right to lodge a complaint with a supervisory authority.

Relevant authorities include:

  • Autoriteit Persoonsgegevens (Netherlands)
  • Gegevensbeschermingsautoriteit

Contact 

RegMed XB takes the protection of your personal data seriously and will take appropriate measures to prevent abuse, loss, unauthorized access, unwanted disclosure and unauthorized changes. If you have the impression that your data are not protected adequately or if there are indications of misuse, please send an email to info@regmedxb.com. 

Cookies and website analytics

The RegMed XB Website may use cookies or similar technologies to improve website functionality and user experience.

These may include:

  • functional cookies
  • analytics cookies used to understand website usage
  • security-related cookies

More information may be provided in a separate Cookie Policy.