RegMed XB 3rd Annual Conference 2025

All details

Venue

The RegMed XB 3rd Annual Conference will take place at Leuven, Belgium on Wednesday 18th June and Thursday 19th June 2025.

Address details:
Irish College Leuven
Janseniusstraat 1
3000 Leuven, Belgium
www.irishcollegeleuven.eu

Accessibility

By Public Transportation

Visiting by train & bus
We advise you to come to the venue by public transport. You can reach Leuven by train: Leuven Station. From the train station you can reach the Irish College within 20 min. by foot or via bus line 2 to the Leuven Sint-Michielskerk. Via Google Maps you can find alternative public transportation options.

By Car & Parking

The Irish college is located in the city centre of Leuven and doesn’t have its own parking facilities. Q-Park Leuven Heilig Hart is the nearest parking facility, within 10 min. walking distance to the Irish College. The parking garage has a max. drive through height of 2,00m and no electric charging points available. Parking fee is €24,- per day or €2,85 per hour.

Address details:
Q-Park Leuven Heilig Hart
Naamsestraat 102
3000 Leuven, Belgium

Hotel

Please see below a selection of hotels that are located nearby the Irish College:

Hotel the Shepherd is a 3-star hotel, located only a couple minutes walking from the Irish College.
Click here to book your room
Hotel Ibis Leuven Centrum is a 3-star hotel, located within 10 min. walking distance from the Irish College.
Click here to book your room
Hotel Martin’s Klooster is a 4-star hotel, located within 10 min. walking distance to the Irish College.
Click here to book your room

Registration

Registration for the RegMed XB Annual Conference 2025 is now open!

You can register here

How to register?
In order to register for the conference please register online and be sure to submit your registration. Upon receipt of your completed registration form and payment, you will receive an email confirmation of your registration.

Registration fees

	Early fee On or before 5^th of May 2025	Late fee From 6^th of May 2025
Registration fee RegMed XB Participants	249 euro	349 euro

The registration fee includes:

Admission to all sessions
Daily lunch
Daily coffee breaks
Reception on Thursday 19^th June

Registration desk
The registration area at the main entrance will be open for registration and questions on Wednesday 18^th June and Thursday 19^th June 2025.

Payments
Registration is valid on receipt of payment that must be submitted at the same time. Payments can be made by bank transfer or secured online credit card payment. Upon receipt of your completed registration form and payment, you will receive a written confirmation or an e-mail of your registration. All payments should be made in EUROS (€). Personal cheques and foreign currency are not accepted. More information about payment procedure can be found in the on-line registration form.

Cancellation and refunds
The Congress Secretariat must be notified in writing in case of cancellations.
Cancellation before 5th May 2025: payment will be refunded after the conference minus an administration fee of 30%. For cancellations made after this date: no refunds will be made.
Exchange rate differences and bank charges will also be deducted.

Language
The official language of the congress is English.

Conference badges
All participants must wear the identification badges. Entrance to meeting rooms and coffee- lunch break area will not be permitted to any person without badge.

Liability
Upon registration, participants agree that neither the Organizing Committee nor the Conference Secretariat can be subject to any liability concerning participation related activity. Participants should, therefore, organize their own (health and travel) insurance(s).

Social program

Type: Reception & Dinner
Date: Wednesday 18th June 2025
Time: 18.30 – 22.30
Price: €75 per person
Venue: Brewery De Hoorn

The first day concludes with a reception and a special evening program at the brewery De Hoorn. Take a stroll through the Leuven city centre and experience the history of the brewery in the impressive Brewing Room, while enjoying a unique beer pairing dinner. 

Type: Networking Reception
Date: Thursday 19th June 2025
Time: 15.30 – 16.00
Price: Included in your congress registration
Venue: Irish College

After the conclusion of the congress, the second day wraps up with a networking reception at the Irish College.